Maternity leave travel messages: templates and tips

When it comes to preparing for maternity leave, you probably have a million things on your to-do list, from finishing procrastinated projects to delegating tasks. One priority is your maternity leave information.

Most working parents give little thought to this message before rushing out the door, but experts say taking the time to craft your message can set the tone for your maternity leave and return to the office.

Here’s what you need to know about creating an effective maternity leave outing.

Why write an out-of-office message for maternity leave?

Out-of-office information about your maternity leave can let colleagues, clients and contractors know that you will be away from work for an extended period of time. These messages also let people know who to contact in your absence so that the project can continue as expected.

If written well, out-of-office messages can show that you respect other people’s time and are willing to help—even when you’re away. They also emphasize your professionalism and showcase your creativity.

Key components of maternity leave information

You can personalize your out of office messages however you want, but there are a few key components that every autoresponder should have. When someone emails you while you’re on maternity leave, they might be looking for:

• the reason for your going out
• How long are you going out for?
• Who they can contact
• will you check your email
• Other specific instructions

These core components are detailed below.

Reason for going out

Most people who email you while you’re away will want to know where you are, although how much information you share is entirely up to you. Some working parents like to say they are on maternity leave, while others call it “extended leave” or “sick leave.” Whatever the circumstances, emphasize that you will be away for a while but that you plan to return in the future

time of your absence

Letting people know how long you will be out can reduce misunderstandings and confusion later on. Additionally, giving people an estimated timeline can help them plan ahead and prevent them from expecting a quick response. It also prevents duplicate emails, which is expected to reduce the number of messages you need to sort after you return.

Who to contact

People appreciate knowing who they can contact in your absence. Getting their names and email addresses will take the pressure off of what to do with their projects while you’re away. Doing so also ensures fewer interruptions in your workflow.

Whether you’re checking your email

If you don’t check email while you’re on maternity leave, or you only check email occasionally, make sure you include this in your message. This will stop people from sending you emails that should be handled by someone else. It also lets them know that they shouldn’t expect an immediate response from you.

Other specific instructions

If you need to share additional specific instructions, please include them in your message. For example, if people need to contact one person for billing issues and another for new projects, let them know. Include whatever you think is relevant, but don’t make your message too long.

Example of maternity leave outing message

While the primary function of vacation messages is to inform others of your whereabouts and what to do in your absence, these automated replies can be fun, too. Make sure that if you choose humor, your communication will not be misunderstood or offended. You want to maintain a level of professionalism.

Here are some examples of maternity leave message templates to get you creative. You can use them as-is or adapt them to suit your needs.

Classic maternity leave message

• I was out of the office on maternity leave. Please contact us later [date]. Alternatively, for immediate assistance, please contact [name] exist [contact info]. I look forward to contacting you when I return.
• I will be out of the office while on maternity leave until [date]. I have limited access to email, so if you need immediate attention please contact [name] exist [contact info] Ask for help. Otherwise, I will respond to your message as soon as possible. Thank you for your patience as I accept these new responsibilities.

Funny maternity leave messages

• I was away from the office on maternity leave and had limited opportunities for hot showers, quality sleep, and adult conversation. While I’m away, you can contact [name] exist [contact info] until [date] When I come back.
• I’m currently on maternity leave and depending on my symptoms, I’m either going to have a baby or turn into a zombie. i will come back [date]–unless we confirm it’s the latter. For any urgent questions between now and then, please contact [name] exist [contact info].
• Maternity leave is activated. Get ready to launch into the land of sweet baby scents and lullabies. Estimated return date: [date]. at the same time, [name] exist [contact info] Will hold down the fort and be available to address any questions or concerns.

Cute maternity leave message

• Currently, I’m busy with diapers, onesies, and newborn snuggles. Here’s how I hope to dig myself out of here [date]——My maternity leave is over. Until then, please contact [name] exist [contact info] If you have any questions or concerns.
• Thanks for reaching out. I’m currently on maternity leave – or as Winnie the Pooh would say – waiting for a great adventure to begin. In my absence, please contact [name] exist [contact info] If you have any questions or concerns, please contact us until [date] When I came back from the Hundred Acre Wood.
• Hello! I’m currently on maternity leave, snuggling up to my baby and loving every minute. Please contact [name] exist [contact info] If you have any questions or concerns. I look forward to reconnecting with you when I return home [date]– and sharing countless photos of my precious babies!

Professional maternity leave delivery information

• Thank you for contacting [company name]. I’m out of the office on maternity leave until [date] And emails will not be checked during this time. If you require immediate assistance, please contact [name] exist [contact info]. They can help you while I’m away. Have a nice day!
• Thanks for your email. I’m sorry I miss you, but I’m on maternity leave until [date] Access to email will be restricted during this period. For immediate assistance, please contact [name] exist [contact info] or [name] exist [contact info]. they will be able to help [specific tasks or project]or direct you to the appropriate person for any other questions